Privacy Policy

This Privacy Policy applies as between you (the User of our Websites) and The Health Sciences Academy (the Website Owner and Provider of our Websites). This Privacy Policy applies to our use of any and all Data collected by us in relation to your use of our Websites. Please read this Privacy Policy carefully. By visiting and using our Websites, you agree that your use of our Websites, and any dispute over privacy, is governed by this Privacy Policy. This Privacy Policy includes details of the Data Collected.

If you do not agree to be bound by this Privacy Policy, you should stop using our Websites immediately. If you have any concerns please contact us here.

Click here to visit our Terms and Conditions.

 

Definitions and Interpretation

In this Privacy Policy the following terms shall have the following meanings:

“Data”

means collectively all information that you submit to the Website Owner via the Website. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 2018 and General Data Protection Regulation (EU) 2016/679;

“Cookie”

means a small text file placed on your computer by Our Websites when you visit certain parts of Our Websites and/or when you use certain features of Our Websites. Details of the cookies used by Our Websites are set out in this Privacy Policy;

“Website Owner and Provider”

means The Health Sciences Academy Ltd, its registered office at Suite 14, Fulham Business Exchange, London SW6 2TL, England, United Kingdom. Other uses include “The Health Sciences Academy”, “us” and “our”;

“UK and EU Cookie Law”

means the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

“User”

means any third party that accesses Our Websites and is not employed by the Website Owner and acting in the course of their employment, including but not limited to browsers, visitors, students, graduates or certified advisors registered with The Health Sciences Academy. Other uses include “you” or “your”; and

“Websites”

means the website(s) that you are currently using (https://thehealthsciencesacademy.org/) and any sub-domains of this site and/or other related websites (e.g. https://courses.thehealthsciencesacademy.org or https://clinictoolkit.com) owned by the Website Owner and Provider, unless expressly excluded by their own terms and conditions. Includes all online materials, free and paid content, downloadable files, forms, reports, emails, documentation, educational materials, quizzes, polls, surveys, questionnaires, systems, source code, templates, software, and intellectual property;

 

Scope of this Privacy Policy

This Privacy Policy applies only to the actions of you and The Health Sciences Academy with respect to our Websites. It does not extend to any websites not owned by us that can be accessed from our Websites including, but not limited to, any links we may provide to social media websites or any links to external information or research sites. The Health Sciences Academy has no control over such external websites and are in no way responsible for the content thereof. You are advised to read the privacy policy or statement of other websites prior to using them.

 

Data Collected

The Health Sciences Academy collect Data to create a personalised User experience for you. As an Educational Institution we value your Privacy.

We always aim to use Best Practices to collect any Data:

  • we ask for your First Name and Last Name to personalise your experience with us. Your Last Name is captured as additional proof that your Data was freely given to us;
  • we use Double Opt-ins that require you to verify your Email before we contact you further. Your Email cannot accidentally be captured;
  • you can withdraw consent or adjust your preferences at any time via:
    • the footer in our emails
    • by simply replying to an email
    • by contacting us;
  • your Data is never shared outside of The Health Sciences Academy unless you explicitly give your consent or unless law enforcement authorities require us to do so;
  • your Data is stored securely, and is not accessible without the use of secure methods above and beyond safe passwords, such as 2-factor authentication.

thehealthsciencesacademy.org

This is our public information website. Without limitation, any of the following Data may be submitted by you to (and/or collected by) this website from time to time, as follows:

  • First Name;
  • Last Name;
  • Gender;
  • Job title or Profession;
  • Email address;
  • Telephone number(s);
  • Demographic information such as Interests; and
  • Quizzes, Assessments, Evaluations, Forms, Surveys, Questionnaires or Poll answers.

In order to provide you with an even more personalised experience, we may also capture the following Data:

  • IP address (automatically collected);
  • Currency preferences for our sales pages (automatically collected);
  • Checkout or cart status (automatically collected);
  • Web browser type and version (automatically collected);
  • Operating system (automatically collected);
  • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected); and
  • Any other personal or other information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites.

courses.thehealthsciencesacademy.org

This is our secured e-commerce and learner website. Without limitation, any of the following Data may be submitted by you to (and/or collected by) this website from time to time, as follows:

  • First Name;
  • Last Name;
  • Address;
  • Country;
  • Company Name;
  • Company VAT or tax number;
  • Gender;
  • Job title or Profession;
  • Email address;
  • Telephone number(s);
  • Demographic information such as Interests; and
  • Quizzes, Assessments, Evaluations, Forms, Surveys, Questionnaires or Poll answers.

In order to provide you with an even more personalised experience, we may also capture the following Data:

  • IP address (automatically collected);
  • Currency preferences for our sales pages (automatically collected);
  • Checkout or cart status (automatically collected);
  • Web browser type and version (automatically collected);
  • Operating system (automatically collected);
  • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected);
  • Any health, nutritional, medical, psychological, biological, physiological, historical, social, familial, economical, academic, educational, demographic, or lifestyle information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites; and
  • Any other personal or other information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites.

workshop.thehealthsciencesacademy.org

This is our secured workshop website. Without limitation, any of the following Data may be submitted by you to (and/or collected by) this website from time to time, as follows:

  • First Name;
  • Last Name;
  • Country;
  • Gender;
  • Job title or Profession;
  • Email address;
  • Mobile telephone number for workshop reminder notifications;
  • Demographic information such as Interests;
  • Quizzes, Assessments, Evaluations, Forms, Surveys, Questionnaires or Poll answers;  and
  • Online chat messages.

In order to provide you with an even more personalised experience, we may also capture the following Data:

  • IP address (automatically collected);
  • Currency preferences for our sales pages (automatically collected);
  • Checkout or cart status (automatically collected);
  • Web browser type and version (automatically collected);
  • Operating system (automatically collected);
  • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected); and
  • Any other personal or other information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites.

help.thehealthsciencesacadmy.org

This is our help website. Without limitation, any of the following Data may be submitted by you to (and/or collected by) this website from time to time, as follows:

  • First Name;
  • Last Name;
  • Email address;
  • Telephone number;
  • Demographic information such as Interests;
  • Forms or Poll answers; and
  • Support requests.

In order to provide you with an even more personalised experience, we may also capture the following Data:

  • IP address (automatically collected);
  • Web browser type and version (automatically collected);
  • Operating system (automatically collected);
  • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected); and
  • Any other personal or other information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites.

clinictoolkit.com

This is a secured website for graduates who are eligible to use this optional, paid service. Without limitation, any of the following Data may be submitted by you to (and/or collected by) this website from time to time, as follows:

  • First Name;
  • Last Name;
  • Address;
  • Country;
  • Company Name;
  • Company VAT or tax number;
  • Gender;
  • Job title or Profession;
  • Email address;
  • Telephone number;
  • Demographic information such as Interests; and
  • Quizzes, Assessments, Evaluations, Forms, Surveys, Questionnaires or Poll answers.

In order to provide you with an even more personalised experience, we may also capture the following Data:

  • IP address (automatically collected);
  • Currency preferences for our sales pages (automatically collected);
  • Checkout or cart status (automatically collected);
  • Web browser type and version (automatically collected);
  • Operating system (automatically collected);
  • A list of URLs starting with a referring site, your activity on this website, and the site you exit to (automatically collected);
  • Any health, nutritional, medical, psychological, biological, physiological, historical, social, familial, economical, academic, educational, demographic, or lifestyle information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites; and
  • Any other personal or other information that you voluntarily supply to us online while using this website or when responding via email to a feature provided on our Websites.

The following Data Privacy principles further apply to this Website:

  • Data used for research or analysis by our research team cannot have personally identifiable characteristics such as First Name, Last Name, Email or Address;
  • Data provided by or about Clients of Certified Advisors cannot be viewed without explicit authorisation from the Certified Advisor;
  • Data exchanged via the internal Messaging system is kept strictly confidential between the Certified Advisor and their Client(s);
  • We do not contact Clients of Certified Advisors, and we do not communicate with them directly; and
  • Certified Advisors are required to obtain consent from their Clients for the processing of their data.

 

Our Use of Data

Any personal Data you submit is voluntarily provided to us by you and will be retained by The Health Sciences Academy.

The Health Sciences Academy only contacts individuals who specifically request that we do so or in the event that they have signed up to any of our free products or services or have purchased one of our products or services. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Websites.

Whenever you voluntarily make your personal information available for viewing by third parties online – for example on message boards, forms, web logs, through email replies, or in chat areas – this information can be seen, collected and used by others besides us. You agree that The Health Sciences Academy is not responsible for any unauthorised third-party use of such information.

Unless we are obliged or permitted by law to do so, and subject to the terms in this document, your Data will not be disclosed to third parties. This includes our representatives, affiliates, awarding bodies, partners, and / or other companies or persons within our group. We are registered with the Information Commissioner’s Office in the UK and strictly adhere to the Data Protection Act (2018) and General Data Protection Regulation (EU) 2016/679. Our registration number is ZA038393.

Data may be used by us for the following reasons:

  • internal record keeping;
  • improvement of our products / services;
  • transmission by email of promotional materials that may be of interest to you;
  • contact for market research purposes which may be done using email, surveys, forms, site messaging, mobile technology, telephone, fax or mail; such information may be used to customise or update our Websites;
  • contact for scientific research purposes which may be done using email, surveys, forms, site messaging, mobile technology, telephone, fax or mail; and
  • our collection or your submission of any personal, health, nutritional, medical, psychological, biological, physiological, historical, social, familial, economical, academic, educational, professional, demographic, Website usage, or lifestyle information, and/or any other information, may be used for anonymous analysis and research purposes, which may be done using forms, survey questionnaires, polls, Website systems, emails, messages, or spreadsheets:
    • such information may be used to carry out scientific research of our own or in collaboration with third parties such as reputable universities, which anonymous results may be published via our Websites and/or via a third party such as peer-reviewed scientific journals; and
    • your Data will be anonymised by removing all links between your name or other identifying information such as your email address so that you cannot reasonably be identified as an individual. This will be done before completion of analysis and before any public presentation or publication.

 

Third Party Websites and Services

The Health Sciences Academy may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services have access to certain personal Data provided by Users of our Websites.

Any Data used by such parties is used only to the extent required by them to perform the services that The Health Sciences Academy requests. Any use for other purposes is strictly prohibited by us. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Privacy Policy and in accordance with the Data Protection Act 2018 and General Data Protection Regulation (EU) 2016/679.

 

Changes of Business Ownership and Control

The Health Sciences Academy may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of its assets. Data provided by you will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the Data for the purposes for which it was originally supplied to us. In the event that any Data submitted by you is to be transferred in such a manner, you will not be contacted in advance and informed of the changes. Any such change will be communicated after the sale and/or the transfer of control of all or part of The Health Sciences Academy’s assets.

 

Controlling Use of Your Data

You may access certain areas of our Websites without providing any Data at all. However, to use all features and functions available on our Websites you may be required to submit certain Data.

We do not sell, rent or loan any information that identifies you to any third party without your consent.

We may use reputable partners, suppliers or agencies to process your personal information on our behalf, but we will only do so where our strict instructions on the processing of data and security are met. The personal information you give to us may be shared within our group of companies and, for those who order online, with our agents and other third parties who need your information to enable your order to be delivered. Any information you give to us is held with the utmost care and security.

Your email information can only be accessed by The Health Sciences Academy and its processors.

You can withdraw consent or adjust your preferences at any time via:

  • the footer in our emails;
  • by simply replying to an email; or
  • by contacting us;

You may restrict your internet browser's use of Cookies. All modern browsers will let you:

  • See what cookies have been set and delete them on an individual basis;
  • Block third party cookies;
  • Block cookies from particular sites;
  • Block all cookies from being set; and
  • Delete all cookies when you close your browser.

You should be aware that if you delete cookies you could lose preferences that make your browsing experience easier, including sites where you have chosen to opt-out of using cookies as this requires a cookie to be set to tell the site not to set any more cookies. If you block cookies completely a lot of our Website functionality may not work at all and other parts will only have partial functionality. If you only want to block third-party cookies generated by advertisers, trackers, etc, you can turn these off without affecting the cookies that make websites work.

 

Accessing your own Data

You have the right to ask for a copy of any of your personal Data held by The Health Sciences Academy (where such data is held) on payment of a small fee which will not exceed £50.

 

Security

Data security is of great importance to The Health Sciences Academy and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via our Websites.

  • All data sent through our systems via encrypted browser connections is secure.
  • The data itself is accessible only by The Health Sciences Academy and only through strict procedures for troubleshooting. This data is securely stored, and encrypted in our databases.
  • The Health Sciences Academy use secure technologies above and beyond password-only protection such as 2-factor authentication or secure single-sign-on methods.

 

Cookies

Our Websites may place and access certain first party Cookies on your computer. First party cookies are those placed directly by The Health Sciences Academy via our Websites and are used by The Health Sciences Academy to improve your experience of using our Websites and to improve our range of products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.

By using our Websites you may receive certain third party Cookies on your computer. Third party cookies are those placed by websites and/or parties other than The Health Sciences Academy. Third party cookies are used on our Websites for example for analytics services. These cookies are not integral to the services provided by our Websites. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

Our Websites use analytics services. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how are Users use our Websites. This, in turn, enables us to improve our Websites and the products and services offered through it. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of our Websites, it does enable us to continually improve our business.

The analytics services used by our Websites use Cookies to gather the required information. Certain of these Cookies may be placed immediately when you decide to visit our Websites and it may not be possible to obtain your prior consent. You may remove these Cookies and prevent future use of them by following the steps set out below.

  • You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
  • You can choose to delete Cookies at any time however you may lose any information that enables you to access our Websites more quickly and efficiently including, but not limited to, personalisation settings. If you need any help with this, please contact us and we’re happy to help.

It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

 

Changes to this Policy

The Health Sciences Academy reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on our Websites and you are deemed to have accepted the terms of the Privacy Policy on your first use of our Websites following the alterations.

If you have any questions or concerns regarding our privacy policy please contact us.

 

 

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